Comdata Cards

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What are Comdata Cards?
Comdata cards come in two types depending on your classification with Harris.

Owner Operators

  • Owner Operators are given Cash Cards.  These cards can be used for getting access to Load advances for your Trip Expenses.
  • Your Drivers License information is entered into the Comdata Computer when you are set up.
  • The first time you use the card you must assign your own PIN ( a Four Digit Personal Identification Number).  To register your PIN call the 800 number on the back of your card and follow the instructions that you are given over the  telephone. You will use this PIN for  Comcheck requests after that when it is needed.
  • Any time you are dispatched on a load and request an advance, the amount will be loaded to your account at Comdata. Your Comdata account works just like a regular checking account except that you cannot overdraw the account.  
  • When you use all of the money in the account you have to request that an additional amount be put into the account by Dispatch in Monroe.  You should treat the account like a checking account by keeping a record of both the deposits (advances)  you have requested and withdrawals (Comchecks) that you have made.
  • Additional money will only be put into the account based on loads assigned to you.
  • Comdata allows two (2) free withdrawals from your account for every amount that is loaded, however, anytime another advance is loaded the number is reset to a maximum of just two(2).
  • Additional withdrawals from you account over the allowed number will cost you one dollar ($1.00) per withdrawal.


How do I use my Comdata Cash Card?
There are Three ways to use The Cash Card:
  1. Locate a Truck Stop with a Comdata Scanner. You may have to ask the Clerk if they have a Comdata Scanner.  Flying J Truckstops do not accept Comchecks. Tell the Clerk that you are using a Comdata Cash Card, and how much money you would like to receive.  The clerk will scan the card and verify any necessary information.  A Receipt will be printed by the Truckstop Terminal detailing your purchases and any cash received.  The process works just like a regular credit card purchase in most instances.  Do not give out you PIN number to a person for any reason. Also be sure to save the receipt as it will be your record of fuel and fuel related purchases that were made.
  2. You can dial the telephone number on the back of your card and request a Comcheck.  This requires that you have blank Comcheck in your possession.  This is an automated system and you will be communicating with a Computer.  All responses are entered on the telephone keypad. This is what a Comcheck looks Like: You will be required to enter your Card Number and you PIN.  You will also be asked for the amount of the Comcheck.  Remember, Dollar entries are made without a decimal point,  $100 would be entered as 10000 #. The Amount you request will be immediately deducted from your Comdata Account.  If you ask for more than is is your account the transaction will not be completed. Finally you will be asked to enter the Check number which is in the upper right hand corner. After a short wait the computer will respond , "your transaction is complete". Your Comcheck is now valid for the amount requested and can be used just like a regular check.
  3. Your Card can also be used at the CIRRUS ATM Machines that  are Nationwide. Place your card in the slot and enter your PIN when requested.  Please be aware of two issues when using the CIRRUS Network, there will be an additional charge by the bank that placed the ATM and possibly by a Clearing Bank in addition to any Comdata Charges involved.  Also, unauthorized use of your card will not be refunded. 


That Does it for Comcheck Cards, Go back and revue anything that you feel need to and then CLICK HERE to go to the Testing Your Knowledge Section